Trade
Contracts and positions for every way you buy and sell.
- Spot, delayed-delivery and delayed-payment contracts on one book
- Import and local origin tracked side by side
- Positions built from events, never typed in by hand
Know what every lot really cost before you sell it.
Khepflow is the ERP for commodity importers and traders. It follows each contract from signing to settlement — position, shipment, landed cost, payment and the general ledger — so the numbers you trade on are the numbers your accountant closes on.
One contract, traced end to end
Select a stage. Figures are illustrative.
- Contract
- KF-C-0418, import
- Commodity
- Red lentils, Saskatchewan
- Quantity
- 2,500 MT
- Terms
- FOB Vancouver, DA 60
Landed cost build, PKR per kg
| FOB Vancouver | USD 585/MT at 281.0 | 164.4 |
|---|---|---|
| Ocean freight | USD 48/MT | 13.5 |
| Marine insurance | USD 2/MT | 0.6 |
| Customs and port clearance | Clearing agent bill | 6.2 |
| Trucking and warehousing | Not yet incurred | — |
| Weight shortfall | Not yet incurred | — |
| Landed cost | Provisional | 184.7 |
What Khepflow recorded
Vessel arrived. Payment due date set to 5 Dec, arrival plus 60 days. Free days start counting.
- Position
- 2,500 MT at port
- Demurrage clock
- 14 free days, 14 left
- Trade margin
- Open
Most import desks run on five spreadsheets and a WhatsApp group.
That works until a vessel is late, the rupee moves, or the auditor asks where a number came from. Khepflow replaces the reconciling with one record that every team writes to.
| Question | Today | With Khepflow |
|---|---|---|
| What is our open position? | A sheet someone updates on Fridays. | Every contract, shipment and sale writes an event. The position is always current. |
| What did this lot cost us? | Worked out after the goods are already sold. | Cost builds per lot as freight, clearing and trucking arrive. Provisional until received, final after, weighted across lots. |
| Are we about to pay demurrage? | Found on the shipping line’s invoice. | A free-days countdown on every shipment from the moment the vessel arrives, flagged before it runs out. |
| What did the rupee cost us? | Buried in the bank reconciliation. | Booked rate and paid rate kept on each USD payment. The difference posts as FX, not into your cost of goods. |
| Do the books agree? | Rekeyed into accounting software at month end. | Journals post from operations, each linked to the contract, shipment or payment behind it. The trial balance is a click away. |
Four desks, one ledger underneath.
Explore the productLogistics
From bill of lading to warehouse lot.
- Shipments split across lots and warehouses
- BL weight against received weight, variance costed
- Demurrage countdown and urgency flags
Finance
Payables, receivables and the general ledger.
- Counterparty ledgers with obligations and allocation
- Payment terms from prepaid and CAD to DA 60
- Journals, bank mapping and trial balance
Analytics
The answers the owner asks for on Monday.
- Trade P&L by contract, commodity and counterparty
- Weighted-average landed cost by lot
- Receivables aging
Built inside an import business, not a software studio.
Khepflow began as the operating system for a pulse importer in Karachi. Every screen was used on live contracts and real vessels before it was offered to anyone else.
Nothing is overwritten
Positions are an append-only stream of events. Posted journals are never edited; corrections post as new entries.
Every rupee traces back
Each journal entry links to the contract, shipment or payment that caused it, so an auditor can walk from the trial balance to the vessel.
Your book stays yours
Each company runs on its own database and its own deployment. No other company’s data is in it. Approvals stop anyone approving their own entries.